We are committed to safeguarding your privacy. This Policy explains how we collect and use personal information.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting www.ssodance.co.uk you are accepting and consenting to the practices described in this policy.
For the purpose of the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) (GDPR), the data controller is Helen Davies
To contact the data protection officer, you should email firstname.lastname@example.org
The information we collect
This Policy applies to information you give us, through my website or by corresponding with me and information collected by us as you visit or interact with our website.
The data you provide may include:
- Your name
- Your email
- Your contact details
- Any medical information supplied
The data we collect about you may include, but is not limited to:
- Your IP address
- Information about your browser and operating system
- Information about your visit, this may include, but is not limited to, pages looked at, visit duration, errors encountered and interaction with the pages.
How we use your information
Any personal information we collect from this website is used in accordance with the General Data Protection Regulation (EU) 2016/679) and other applicable laws.
The information you provide allows us to do the following:
- If you have made an enquiry then we will use your contact details to respond to your enquiry.
- To respond to any medical emergency.
- If you opted in to our newsletter then we send you our newsletter.
- To provide you with the information, products and services that you request from us.
- To notify you about changes to our services.
- To protect keep our website safe and secure.
- To improve our website and personalise it for you and your computer.
- To provide an efficient service, certain functions such as hosting, storage and disaster recovery are provided by third parties.
It is our policy to ensure that your personal data is not made accessible to unauthorised individuals. We have taken reasonable steps to protect both the digital and physical storage of data.
We strive to protect your personal information, we cannot ensure or warrant the security of any information you transmit to us and you do so at your own risk.
Your data may be kept if it is required for legal or accounting reasons.
Disclosure of your information
Analytics and search engines providers that assist us in the improvement and optimisation of our site may collect data about your IP and computer set up.
How long do we keep your data?
We will not retain your personal information longer than necessary.
If legally required or if it is reasonably necessary to meet regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our Terms and Conditions, we may also retain some of your information for a limited period of time as required, even after it is no longer needed to provide services to you.
Cookies are small pieces of information that are stored by your browser on your device’s hard-drive. They are used to distinguish individual users, and help us improve our website.
Access to your personal information
If you would like to update or remove the data we have about you please submit a request to the data protection officer.
If you wish to unsubscribe from our email newsletter you should use the unsubscribe link at the bottom of the email. Should this not work please contact the data protection officer, using the details at the start of this policy.
If you would like to request access to the data we have about you please submit a request to the data protection officer.
If an access request is deemed by us to be unfounded or excessive we may charge a reasonable fee. If you request further copies of your data then we may charge for administrative fees.
If you wish to make a complaint about our use of your data please contact the data protection officer.
Code of Conduct Policy
Code of Conduct
• Arrive on time
• Wear the appropriate footwear and dance wear
• Act in a polite, well mannered, fashion towards teachers and students
• No food in the Hall
• Only capped water bottles allowed in the studio
• Ask for permission to leave during a lesson
Slater School of Dance states that any unacceptable behavior will not be tolerated, either within the Dance Hall or at any event/performance where the Slater School of Dance is being represented.
Unacceptable behavior may result in the pupil’s exclusion from the school. Unacceptable behavior will not be tolerated from parents/carers or other family members and could result in parent/carers or family members being banned from events/performances.
Most importantly whilst at examinations/performances/events you are all ambassadors and representatives of the Slater School of Dance so we expect you to behave in an appropriate manner.
Should any issues arise that are a cause for concern, please let Helen know and we will deal with the situation appropriately.
General School Policies
After attending the dance school for one month you will be expected to wear the correct dance uniform. To ensure health and safety is met during lessons students should not wear jewellery, and tie their hair back.
Dropping off & collecting your child
I am aware that some students sometimes get dropped off early and like to wait before their lessons start. I am happy for this to continue as long as parents understand that I am not responsible for them during this time.
The dance school is not responsible for any items or valuables during lesson times. For more guidance please see the unsupervised child policy.
All parents/carers should collect pupils outside the hall if they are under 12yrs. Young children will not be allowed to leave by themselves. It is also not the responsibility of teachers to walk students out of the premises.
Possible bad weather disruptions or cancellation of classes
In the event of extreme weather, I will make a decision, as early as possible, to cancel classes or not. Notices will be sent out via text or email. The above procedure will also apply if lessons are cancelled for any other reason. A full refund will be given for any cancelled classes.
If you wish to see copies of the principal’s DBS check or First Aid qualification please ask.
When do you pay for classes?
Classes are charged termly, so payment needs to be made in the first week of the new term.
How to pay for classes?
1. Bank transfer. Account name ‘Slater School of Dance’, account details are on the timetable issued each term. Please reference your child’s name.
2. Cheque payable to’ Slater School of Dance’. Please write your child’s name on the back of the cheque. Please note should there be insufficient funds you will be charged the additional bank fees.
If your child misses a lesson no refund will be given for the class.
If a child is ill, and not able to dance, please do not send them to class. Due to Health and Safety and the health of other students, students who are ill will not be allowed to watch the class anymore. If a child becomes too ill to dance during a lesson I will phone their parent/guardian and they will need to be collected from dance.
If your child is injured (for example broken arm, sprained ankle) they may be able to watch the class, however this needs to be discussed with Helen prior to the lesson.
If your child is returning to dance after a serious illness or injury a disclaimer will need to be signed to ensure your child is fit to participate in class.
Health and Safety
Slater School of Dance takes seriously their responsibility to ensure the safety of their pupils. All pupils must complete a Registration Form when joining the school with clear information regarding emergency contacts and any relevant medical history.
A copy of emergency contact numbers will be kept on class registers.
1. It is the parent’s responsibility to notify the school of any changes to their emergency contact details
2. In case of a Fire emergency all teachers have a clear understanding of responsibilities. They must abide by all of the procedures of the relevant centre.
3. The School will undertake regular assessment of risks regarding premises hired and any concerns will be raised with the providers.
4. We are committed to ensuring all employees/volunteers are competent to do their tasks and to give them adequate training.
5. It is the school’s responsibility to keep a fully equipped First Aid Box at all hired premises. In case of an incident an Accident / Incident report must be made.
6. If required the school will contact the emergency services first, then the parent / guardian of the student(s) involved by the telephone number on the class registers.
7. Parents understand that dance is as active as engagement, as any sport, and whilst every effort is made to avoid them, injuries can happen. The school accepts no responsibility for injuries sustained via any means other than a teacher’s negligence
8. Pupils will be supervised during class time only.
9. Students/parents or guardians should inform the teacher of any special health considerations or existing injuries before participating in class.
10. Parents must be responsible for ensuring your child’s punctuality. Teachers are not available to supervise late pickups.
11. Dress code must be observed at all times, especially footwear for safe dance practice. Only indoor dance shoes to be worn in the studio to protect the floor and for health and safety.
12. Pupils should not wear any jewellery that may pose a risk to themselves or others (stud earrings, and jewellery worn for religious or cultural reasons are acceptable).
13. No food (or chewing gum) is allowed in the studio. Water is permitted in cap bottles 14. Please ensure that the elastics on your child’s ballet shoes are secure and neither too loose nor too tight.
Public Insurance Liability
The principal of Slater School of Dance has public liability insurance and the certificate is displayed in the information folder, which is available during class time. Any locum teacher, who teaches classes, will be either covered via this insurance, or will have their own personal insurance.
Smoking/Drugs /Alcohol Policy
Slater School of Dance has a non-smoking policy, and smoking is not permitted anywhere within the centres where lessons take place. This is due to the health hazards of smoking and passive smoking, and also because the centres regularly hold activities which involve young children.
Slater School of Dance has a strict no drugs & alcohol policy. Any pupil, teacher or volunteer found using drugs or alcohol, whilst attending classes or working at the school, will be presented with a verbal warning. Parents will be advised if the pupil is under the age of 18 years.
Guidance and Policy for Unsupervised Children
What age can children be left unsupervised at dance (including classes, exams, shows or other events run by the SSOD)?
•The NSPCC recommends that all children under 13 years must be supervised by their parent, carer or guardian. This is due to concerns that they may not be mature enough to deal with an emergency or certain situations.
•It is a parent’s decision as to what age they allow their child to attend dance venues unsupervised.
•It is a parent’s responsibility to teach their child how to respond to emergencies or situations that may arise outside the house, so they feel confident when their child is not under their supervision.
SSOD Policy on Unsupervised Children
•Children in lessons are under the care and supervision of the principle teacher and or any other cover teacher.
•Children who have breaks between classes or wait for classes to start are NOT under the supervision or responsibility of the dance school, the venue in which classes take place are also NOT responsible for your child during these times.
•At dance events like shows and performances SSOD will ensure all children are supervised by the correct amount of chaperones backstage
Child Protection Policy
Slater School of Dance believes that:
• The welfare of children is vital.
• All children, whatever their age, culture, disability, gender, language, racial origin, religious beliefs and/or sexual identity have the right to protection from abuse.
• All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately.
• All staff (paid/voluntary) working in dance have a responsibility to report concerns to the principal or other identified staff.
The dance school has a duty of care to safeguard all children involved in dance from harm. All children have a right to protection and the needs of disabled children and others who may be particularly vulnerable must be taken into account. The dance school will ensure the safety and protection of all children involved in dance through adherence to the Child Protection guidelines. A child is defined as under 18 The Children Act 1989.
The aim of the Slater School of Dance Child Protection Policy is to promote good practice:
• Providing children and young people with appropriate safety and protection whilst in the care of the school.
• Allow all staff/volunteers to make informed and confident responses to specific child protection issues
Promoting Good Practice
Slater School of Dance will encourage the following:
• Always working in an open environment (e.g. avoid private or unobserved situations and encouraging an open environment i.e. no secrets).
• Treating all young people/disabled adults equally, and with respect and dignity.
• Always putting the welfare of each young person first, before winning or achieving goals.
• Maintaining a safe and appropriate distance with dancers (e.g. it is not appropriate to have an intimate relationship with a child).
• Building balanced relationships based on mutual trust which empowers children to share in the decision-making process.
• Making dance fun, enjoyable and promoting fair play.
• Ensuring that if any form of manual/physical support is required, it should be provided openly and according to guidelines provided by the RAD/IDTA. Care is needed, as it is difficult to maintain hand positions when the child is constantly moving. Young people should always be consulted and their agreement gained. Some parents are becoming increasingly sensitive about manual support and their views should always be carefully considered.
• Keeping up to date with the technical skills, qualifications and insurance in dance
• Involving parents/carers wherever possible (e.g. for the responsibility of their children in the changing rooms). If groups have to be supervised in the changing rooms, always ensure parents/teachers/coaches/officials work in pairs.
• Being an excellent role model – this includes not smoking or drinking alcohol in the company of young people.
• Giving enthusiastic and constructive feedback rather than negative criticism.
• Recognising the developments/ needs and capacity of young people and disabled adults – avoiding excessive training or competition and not pushing them against their will.
• Keeping a written record of any injury that occurs, along with the details of any treatment given.
Unacceptable Practices – You should never:
• Engage in rough, physical or sexually provocative games. Share a room with a child
• Allow or engage in any form of inappropriate touching.
• Allow children to use inappropriate language unchallenged.
• Make sexually suggestive comments to a child, even in fun.
• Reduce a child to tears as a form of control.
• Allow allegations made by a child to go unchallenged, unrecorded or not acted upon.
• Do things of a personal nature for children or disabled adults that they can do for themselves.
Guidelines for use of photographic filming at dance events
Videoing as a training aid: there is no intention to prevent the use of video equipment as a legitimate coaching aid. However, dancers and their parents/carers should be aware that this is part of the coaching programme and care will be taken in the storage of such films. If any other kind of photographic material or video of your child is required e.g. DVD of a performance or for advertisement material then parental permission will be requested. Students/parents/carers are not allowed to record or take photos during classes or performances.
Recruitment and selecting staff and volunteers
Slater School of Dance recognises that anyone may have the potential to abuse children in some way and that all reasonable steps are taken to ensure that unsuitable people are prevented from working with children. When undertaking pre-selection checks the following should be included:
• All volunteers/staff should complete an application form. This will elect information about an applicant’s past and a self-disclosure about any criminal record.
• Consent should be obtained from an applicant to seek information from the Criminal Records Bureau (DBS CHECK).
• Two confidential references, including one regarding previous work with children. These references must be taken up and confirmed through telephone contact.
• Evidence of identity (passport or driving license with photo).
Responding to suspicions or allegations
It is not the responsibility of anyone working in the Dance Studio in a paid or unpaid capacity to take responsibility or to decide whether or not child abuse has taken place. However, there is a responsibility to act on any concerns through contact with the appropriate authorities. The dance school will assure all staff/volunteers that it will fully support and protect anyone, who in good faith reports his or her concern that a colleague/volunteer is or may be abusing a child. When there is a complaint against a member of staff there may be three types of investigation:
• A criminal investigation.
• A child protection investigation.
• A disciplinary or misconduct investigation.
The results of the police and child protection investigation may well influence the disciplinary investigation.
Any suspicion that a child has been abused by either a member of staff or a volunteer should be reported to the principal who will take such steps as considered necessary to ensure the safety of the child in question and any other child who may be at risk. Action to help the victim and prevent bullying in dance
• Take all signs of bullying very seriously
• Encourage all children to speak and share their concerns
• Help the victim to speak out and tell the person in charge or someone of authority
• Create an open environment
• Investigate all allegations and take action to ensure the victim is safe
• Speak with the victim and the bully/ies separately
• Reassure the victim that you can be trusted and will help them, although you cannot promise to tell no one else
• Keep records of what is said (what happened by whom, when etc.)
• Report any concerns to the teacher.
Action towards bullies
• Talk with the bully/ies explain the situation and try to get the bully/ies to understand the consequences of their behavior
• Seek an apology to the victim/s.
• Inform the bully’s parents
• Provide support for the teacher of the victim
• Impose sanctions as necessary
• Encourage and support the bully/ies to change behavior
• Hold meetings with the families to report on progress
• Inform all appropriate members of the action taken
• Keep a written record of action taken (whom, when etc.)